Create a professional email signature and deploy it automatically across the company.

Start from a library template or a blank page, add your logo, contact details and social links, then replace personal information with dynamic fields. The template then works for the whole company: every employee sees their own data.

No. The editor is entirely visual. The HTML it generates is tuned for email clients, which avoids the classic hand-written mistakes: unclosed tables, unresized images, styles Outlook ignores.

Yes. The administrator decides field by field what is editable and what is locked. The logo, legal notices and template structure stay untouchable, even if you let the employee adjust their direct phone number.

Yes. With “Manage signatures”, you attach an alternative signature, a shorter one for instance, to replies, forwards or emails between colleagues. For ready-made replies that carry their own signature, use reply templates.

A reply template pairs pre-written text with a signature. From the Signally add-in in Outlook, the employee inserts it in one click: the text goes into the message and the template’s signature replaces their usual one. Ideal for the recurring answers of a customer service or sales team.

In the “Reply templates” menu, click “Create a template”, write the text and choose its signature, then assign it from the record of an employee, a team, a group or the whole company, where the level closest to the employee wins.

Yes: the template’s signature is generated for each employee from their own record, exactly like their main signature, so name, job title, phone and logo fill in automatically while the reply text stays the same for everyone.

Declare the sending address as a functional address (alias), whether a shared mailbox, an alias or a “Send As” group, and the Signally add-in inserts its signature whenever an employee picks it in Outlook’s “From” field.

In Organisation › Functional address (alias), click “Add an address”, enter a label such as “Customer service” and the email address, then attach it to a team to inherit its signature and campaign, or assign its own directly.

Aliases work in Outlook for Windows, Mac and the web with the Signally add-in, not on mobile or in Gmail; they use no licence, cannot sign in to Signally and are created by hand, since directory sync does not import them.

Every template has a multi-client preview: Outlook Windows and Mac, Outlook Web, Gmail, Apple Mail, iOS and Android mobile. You can also send yourself a test before publishing.

Yes. Dynamic fields fill from Microsoft Entra ID or Google Directory. When a job title changes in the directory, the signature follows without anyone stepping in.